Philanthropy Operations Associate
(Event and Administrative Role)
Join our team to create a better tomorrow for all of us.
We launched our $500m Campaign to Create Tomorrow last year and are organizing more donor events than ever before. Our Event Officers need administrative support to make it all happen.
If you’re experienced in events or administration, and love:
- Planning ahead
- Crossing tasks off a list
- Looking at the fine details
- Opportunities to work with, learn from, and grow with a dynamite and experienced team
This role is for you.
“Our Donor Experience team needs another administrative powerhouse to support the seamless execution of our events. From processing invoices, to updating guest lists, to day-of event support, we need a detail-oriented Philanthropy Operations Associate.”
We want YOU by our side to help transform the future of healthcare.
POSITION SNAPSHOT
Position Type: Full-time Permanent (37.5 hours per week)
Number of Vacancies: 1
Number of Direct Reports: 0
Annual Salary: The salary range for this position is $41,000-$59,000 with a current hiring range of $41,000-$48,500
Experience: All candidates with relevant experience in event planning and/or administration are encouraged to apply.
Pension and Medical Benefits: Includes medical benefits (semi-private hospital, extended health care, vision care, dental care); life insurance; employee and family assistance program; defined benefits pension, and more.
Vacation: 3 weeks per annum
Location: On-site work is based out of the Civic Campus (1053 Carling Avenue) with hybrid work-place options available.
Transportation: A driver’s license/private vehicle is an asset, but not required.
Languages: English essential. French is considered an asset.
Deadline to Apply: We will start reviewing applications on August 29 and will continue reviewing applications and conducting interviews on a rolling basis. We therefore encourage candidates to apply early.
Questions?
Feel free to schedule a call with Kristen Shier, Human Resource Officer, at TOHF‑jobs@toh.ca
“We strive to make every event high-quality, exciting, and inclusive. We want to wow our donors and can only achieve this with a strong team. We’re looking for a proactive Associate who’s always ready to take on the next event.”
Read on to learn more about us and the future you.
OUR MISSION: THE CAMPAIGN TO CREATE TOMORROW
The Ottawa Hospital Foundation has launched the historic $500 million Campaign to Create Tomorrow, a multi-year campaign to support the construction of a new state-of-the-art hospital on Carling Avenue, as well as world-leading medical research. It’s the largest ever fundraising campaign in our region’s history, representing an ambitious vision for the future of healthcare.
The Campaign to Create Tomorrow already has overwhelming community support. Our team of fundraisers have raised $268m (53%) since launching the campaign 3 years ago, which includes some of the largest-ever donations in our city’s history.
“I came from the private sector and was lacking fulfillment. My job was focused on the bottom-line – to make money for a corporation. The Foundation was a welcome change. I connect with the cause, and my work actually matters.”
WHAT WOULD MY JOB LOOK LIKE?
The successful candidate will:
- Provide administrative support to the Donor Experience Officer, including calendar management and scheduling, general meeting support (i.e., support the creation of presentations, preparing meeting agendas, recording meeting minutes, tracking meeting action items, etc.), and other administrative duties as required (e.g., processing invoices, coordinating signatures, overseeing project activities in Wrike, etc.).
- Assist the Donor Experience Officer in coordinating, tracking, and facilitating in-person and virtual events.
- Embrace Wrike, a project management tool and demonstrate super-user capability.
- Leverage Raiser’s Edge/Blackbaud Luminate, SharePoint, Adobe, and Wrike in your day-to-day work.
- Provide superior customer service to all TOHF stakeholders (i.e., donors, prospects, volunteers, hospital partners, etc.) through email, telephone, and occasionally in-person while working the reception area of our offices at the Civic Campus and General Campus, as workplace health and safety regulations permit.
- Other duties as required.
KNOWLEDGE, SKILLS, ABILITIES:
- Ability to thrive in a dynamic work environment with shifting priorities and time-sensitive deliverables.
- Superior attention to detail, and ability to follow-through with assigned tasks.
- Problem-solving skills.
- Ability to communicate clearly and concisely.
- Experience in a front-facing customer service role.
- Advanced computer skills in Microsoft Office Suite are required. Familiarity with Raiser’s Edge and Wrike is considered an asset.
- Project management skills are an asset.
- Knowledge of The Ottawa Hospital and The Ottawa Hospital Research Institute is considered an asset.
- Bilingualism in French and English is considered an asset.
OPERATIONAL REQUIREMENTS:
- Willingness and ability to work outside of regular business hours when needed.
HOW TO APPLY
Please forward your resume and cover letter outlining your experience, salary expectations and why you think you would be a suitable candidate for this position to TOHF-jobs@toh.ca. Your application should be submitted in PDF format and should use the following title: Firstname_Lastname_Philanthropy Operations Associate.
The Ottawa Hospital Foundation values diversity and embraces an organizational culture that is inclusive and free of bias and discrimination. The Foundation is committed to a board and staff that is comprised of talented and dedicated individuals with a diverse mix of expertise, experience, skills, and backgrounds.
We would like to thank all applicants in advance and advise them that only candidates selected for an interview will be contacted.
